The common solution that many organizations assume they must undertake to solve this problem is to centralize their procurement decision making to drive operational efficiencies, cost improvement and bring these distributed nodes under a single roof.  Centralization is meant to bring the benefits of greater control, improved efficiency and increased visibility to transactions.  These benefits should translate to improved costs & efficiencies which frees up resources including cash.  This seems very logical in most situations especially as latency of information in today's world is nonexistent and decisions can be made virtually (& in some cases with automation) and executed quickly.  In fact, in some situations centralization removes any emotional or preferential bias from decisions found at local levels.
 
These types of projects make sense not only for the results they seek, but also for the in-depth knowledge gained from a cleansing exercise like this.  In our experience, these activities identify many small intricacies that were not transparent and create opportunities to eliminate inefficiencies and drive cost reductions for “quick wins” usually before projects are completed.  A self-fulfilling prophecy of a project that at surface level seems to be a low risk exercise.

If centralization of procurement decision making is the panacea, then why isn’t everyone prescribing to its universal cure?

In our view centralization is not the panacea.  While it offers several strategic benefits, there still exist strong drivers for decentralized procurement.  Drivers promoting decentralized procurement include understanding the detailed needs of local teams of your supply chain.  These resources may have exclusive opportunity to capitalize on custom work or meet operational objectives of quality, delivery & speed that are only available locally.  Other drivers are strategic local partnerships, available discounts, regions where digitization doesn’t make sense.  There is still value in the decentralized model, but of importance for leadership is to avoid the “peanut butter spread” idea that a singular strategy works for all.  It doesn’t have to be ALL centralized or decentralized.  A hub and spoke system like that of the airline industry could prove the better strategy – so called hybrid of both.  Hybrid approaches like hub and spoke work very well depending on several factors related to your supply chain.  As teams better understand the connectedness of each node in the supply chain, they learn the values derived from the existing models and the opportunities created by changes within the supply chain.  Occasionally these decisions to create a hybrid model come about organically or by debate, but they are a good transition point on the supply chain management journey as long as teams and leadership remain open minded and committed to the transformation. 

Sustaining the efforts of these transformations should be reviewed regularly as part of your dedicated supply chain management strategy.  If you need help with establishing a your procurement strategy or are looking to change your procurement model, we can help. 

​During many of our client conversations we get asked for our opinion to challenges organizations face when it comes to initiatives within their supply chain.  These conversations range from mere inquisitiveness about our approach to deeper discussions on strategy.  We always enjoy these discussions and at times they drift into areas that surprise us.  To distribute these conversations to a broader audience over the next few months we’ll publish a summarized view on the following topics.   
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• How to manage a complex and distributed global supply chain consisting of a very large number of vendors across industries and geographies.
• Managing critical parts that have long lead times & inconsistent ordering and delivery
• Managing quality expectations that seem unique to your company’s needs
• How to align & manage inventory goals to meet financial expectations & commitments
• Development of your staff to become strategic supply chain professionals

We’d enjoy hearing your opinion and if you have any you’d like to add to the list, please let us know by sending us an email.  We hope it helps our followers as they consider their operations and as always, we are happy to connect and expand on any topic.

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#clientconversations #supplychaininitiatives #supplychain #OpticgBlog

https://www.supplychaindive.com/news/procurement-teams-small-world-class-hackett-group-research/531000/
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In reading Rich’s article the other day I realized it reinforces what we already know about technology and it’s influence on the way we work.  It’s the same story across all operational functions.  Technology and automation helps the business operate with greater efficiency but as long as it’s implemented correctly including “breaking stuff” we used to do before.  Like any tool it can do more harm than good if used incorrectly.  Think about that for a minute.  Technology could harm your business if not implemented correctly.    
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Data has always been a staple in procurement as it allows teams to determine what the business needs and how to support those needs via the extended supply chain.  Contracts are negotiated, suppliers are squeezed or cut, product decisions are made.  All based on the data organizations leverage in the management of their supply chains.

In our experience many organizations are collecting data at an ever-increasing rate, but these same organizations struggle with how they can create action with the data.  Many times, the organization doesn’t even know why the data is being collected or the data is stored in offline files or fringe databases which are isolated.  These teams have data coming out of places they didn’t even know existed.  The “too much of anything thing problem”.  What can you do to get a better grasp on what data you have and what to do with it?  Consider answering 3 questions to hone your efforts.  Answer these for every set of data you plan to collect.

1. What’s the purpose of collecting this information? – basically your “why”.
2. How will you collect this data and how much scrubbing will be required? – define your process to make the data usable and actionable
3. What is the data collection plan? – define the process as a project that has a clear beginning, middle and end.

The power of the data is when it all comes together to create “layered intelligence” and in procurement this layered approach is where the value is.  Unfortunately similar to the chicken and egg scenario most organizations question what to do first?  Should they pull all that data together or try to understand what information is important and then put only what’s important together?  When priorities push against these questions, the decision usually is to push the decision to later – which we all know is almost never or means “we’ll stick with what we have already done with some minor changes”. 

This doesn’t do anyone in your organization good.  It probably means all the same people are doing what they were before with additional overhead which drives down their efficiency.

Consider Rich’s article as a way to measure your organizational journey.  Are you seeing improvements with your changes?  Are your best people doing strategic work because they were able to automate something they did before, or did they merely hand it off to someone else?  If it was handed off to someone else, then really did you gain anything?

If you need help with your data management and collection process we’d be happy to help or can provide guidance to experts in the field.  There are several great resources out there.  Bringing in outside help sometimes can be a fresh perspective to what internal teams see.

​#RichardWeissman #shrinkingprocurement